Digitise Every Document Without Leaving The Bahamas
Docu Island delivers end-to-end document digitization, imaging, and paper conversion services for Bahamian businesses. Whether you need on-site scanning inside a secure records room or off-site imaging at our Nassau facility, our certified team prepares, scans, indexes, and uploads every file into the Docu Island platform.
- •On-site or off-site document imaging with full chain of custody
- •Paper conversion services configured for regulated industries
- •Digitization services aligned to Bahamian data sovereignty
Why Bahamian organisations choose Docu Island
We keep your documents on island, protect sensitive data, and deliver clean digital records ready for Docu Island workflows.
Local expertise
100% Bahamian team experienced with government, healthcare, legal, and insurance archives.
Secure infrastructure
Controlled facilities, CCTV, and encrypted transfer keep your records compliant from box to cloud.
Rapid turnaround
Project plans that minimise downtime so departments keep working while we digitise your backlog.
Our Document Digitization Process
From project review to Docu Island upload, every step is handled by our Bahamian digitization specialists. Follow the flow to see how we transform paper-heavy departments into secure digital operations.
Project Review & Assessment
We meet on site to audit the volume, condition, and sensitivity of your paper records, confirming compliance obligations and retention schedules.
- •Document inventory and sampling
- •Chain-of-custody requirements logged
- •Digitization roadmap aligned to departments
- •HIPAA, SOX, and local policy review
Preparation & Logistics
Your files are prepped for imaging—staples removed, folders labelled, barcodes applied—and boxing schedules are created to keep your office organised.
- •Document cleaning and repair
- •Index templates approved with stakeholders
- •Secure transport planning for off-site jobs
- •Confidential handling protocol documented
On-Site or Off-Site Scanning
Certified scanning teams digitise at your office or our Nassau imaging centre, using production-grade scanners that capture compliant images every time.
- •High-speed colour and grayscale capture
- •OCR-ready TIFF and PDF/A creation
- •Kofax and Kodak industrial scanners
- •Immediate exception handling workflows
Indexing & Metadata Enrichment
We layer searchable metadata into each document so your teams can locate the right record in seconds once it is live inside Docu Island.
- •Data entry with double-blind validation
- •Barcode, QR, and zonal OCR indexing
- •Custom metadata aligned to business rules
- •Batch QA with exception reporting
Quality Control & Compliance Checks
Every image batch moves through quality assurance, ensuring legibility, completeness, and adherence to regulated retention requirements.
- •Three-stage image QC
- •Audit-ready logs retained locally
- •Retention schedules applied
- •Encryption at capture and transfer
Upload, Training & Go-Live
Finalised digital files are encrypted and uploaded to Docu Island for secure access, with hands-on training for your team and ongoing support.
- •Automated upload into Docu Island
- •Role-based access configured
- •User training and adoption plan
- •Local support and success reviews
On-Site Digitization
Ideal for sensitive collections that must remain within your premises. We set up secure scanning stations and work alongside your records team.
- •Secure mobile scanning lab deployed to your office
- •Access logs coordinated with facilities and compliance
- •Perfect for courts, hospitals, and regulated agencies
Off-Site Imaging Centre
Move high volumes through our Nassau imaging facility with controlled chain-of-custody and same-day encrypted uploads.
- •GPS tracked transport and sealed transfer containers
- •Industrial scanners capture mixed media up to A0
- •Expedited imaging for projects under tight deadlines
Protecting Sensitive Information from Day One
Docu Island digitization services maintain Bahamian data residency, encryption standards, and audit trails demanded by financial services, healthcare providers, legal teams, and government ministries.
Certified personnel
Background-checked imaging specialists, confidentiality agreements, and regular security training keep your records safe.
Secure infrastructure
Controlled access rooms, 24/7 monitoring, and encrypted storage through every phase of digitisation and upload.
Documented workflows
Every step is captured in SOPs, with audit logs ready for internal and external regulators.
Disposal & retention support
We coordinate secure shredding or re-boxing of originals based on retention rules you approve.
Ready to Convert Your Paper Records into Docu Island?
Start with a digitization review. We will size the project, align budgets, and give you a precise timeline to launch secure, searchable digital records.